Privacy Policy

Last updated: 3 July 2026

Kenan Foundation Asia (“Kenan,” “we,” “us,” or “our”) respects your privacy and is committed to protecting personal data responsibly, transparently, and in accordance with applicable data protection laws.

This Privacy Policy explains how we collect, use, disclose, store, and protect personal data when you visit our website, contact us, subscribe to our communications, register for events or programs, participate in projects, use online learning platforms, apply for opportunities, donate, or otherwise engage with Kenan online or offline.

By using our website or providing personal data to us, you acknowledge that your personal data may be handled as described in this Privacy Policy.

1. About Kenan Foundation Asia

Kenan Foundation Asia is a non-profit organization working to empower people with the knowledge, technology, and skills necessary for a better future. We work with partners, donors, educational institutions, businesses, communities, and public-sector stakeholders to deliver capacity building, skills development, education, MSME development, health and wellbeing, and social impact programs across Thailand and Southeast Asia.

For the purposes of this Privacy Policy, Kenan may act as a data controller when we determine how and why personal data is collected, used, or disclosed. In some cases, we may act as a data processor or service provider on behalf of a partner, donor, or project owner.

2. Scope of this Privacy Policy

This Privacy Policy applies to personal data collected through:

Kenan’s website and online forms.
Newsletter subscriptions and email communications.
Program, training, event, webinar, and workshop registration.
Online learning platforms and digital training tools.
Project applications, surveys, evaluations, assessments, and feedback forms.
Beneficiary, participant, partner, donor, volunteer, consultant, vendor, and stakeholder engagement.
Donation or payment-related forms.
Job, internship, consultant, and volunteer applications.
Photos, videos, stories, testimonials, interviews, and media activities.
Direct communication with Kenan by email, phone, social media, messaging platforms, or in person.

This Privacy Policy does not apply to external websites, platforms, or services operated by third parties, even if they are linked from our website.

3. Personal data we may collect

The types of personal data we collect depend on how you interact with Kenan. This may include:

Identity and contact information

Name, title, organization, job position, email address, phone number, mailing address, country, province, district, school, business name, or organization details.

Program and participation information

Registration details, attendance records, training progress, course completion, assessment results, survey responses, feedback, project application information, business information, learning needs, interests, and participation history.

Professional, educational, or business information

Occupation, education level, field of study, school or institution, business type, business size, sector, professional background, entrepreneurial experience, employment status, and skills development needs.

Communication information

Messages, inquiries, newsletter preferences, contact history, social media interactions, and responses to Kenan communications.

Donation and payment-related information

Donation details, transaction records, receipt information, billing details, and payment confirmation. Payment card or bank information may be processed by third-party payment providers and may not be stored directly by Kenan.

Website and technical information

IP address, browser type, device information, operating system, pages visited, time spent on pages, referral sources, cookies, analytics data, and similar technical information.

Media and storytelling information

Photographs, videos, voice recordings, quotes, interviews, stories, testimonials, project outcomes, and consent records.

Application and recruitment information

CVs, resumes, cover letters, qualifications, employment history, references, portfolio materials, interview notes, and other information submitted for jobs, internships, consulting roles, or volunteer opportunities.

Sensitive personal data

In limited cases, and only when necessary or permitted by law, Kenan may collect sensitive personal data, such as health information, disability-related information, ethnicity, religion, biometric data, or other sensitive information connected to specific programs, safeguarding needs, accessibility support, reporting requirements, or legal obligations. Where required, we will request your explicit consent before collecting, using, or disclosing sensitive personal data.

4. Personal data of children and young people

Some Kenan programs involve children, youth, students, and young people. We take extra care when handling minors’ personal data.

Where required, we may seek consent from a parent, guardian, school, educational institution, or authorized representative before collecting, using, or disclosing personal data of children or young people. We may also apply additional safeguards for photographs, videos, testimonials, learning records, health-related information, or other personal data connected to minors.

5. How we collect personal data

Kenan may collect personal data directly from you when you:

Visit our website.
Submit a contact form.
Subscribe to a newsletter.
Register for an event, program, training, or online course.
Apply for a project, grant, job, internship, volunteer role, or consulting opportunity.
Complete a survey, assessment, feedback form, or evaluation.
Make a donation or payment.
Communicate with us by email, phone, social media, messaging platform, or in person.
Participate in interviews, photography, filming, storytelling, or media activities.

We may also receive personal data from partners, donors, schools, universities, government agencies, employers, community organizations, project implementers, event organizers, service providers, or publicly available sources when this is relevant to Kenan’s work and permitted by law.

6. Why we use personal data

Kenan may collect, use, and disclose personal data for the following purposes:

To respond to inquiries and communicate with you.
To manage website forms, registrations, subscriptions, and user requests.
To organize and deliver programs, trainings, workshops, webinars, events, and online learning.
To assess eligibility, applications, attendance, participation, learning outcomes, and project results.
To provide certificates, learning records, reports, updates, and participant support.
To manage partnerships, donor relations, stakeholder engagement, and project collaboration.
To conduct surveys, monitoring, evaluation, research, learning assessments, and impact reporting.
To share organizational news, newsletters, publications, event invitations, opportunities, and updates.
To develop stories, reports, articles, case studies, videos, presentations, and public communications, where appropriate consent or permission has been obtained.
To process donations, payments, receipts, accounting records, and financial documentation.
To review job, internship, consultant, or volunteer applications.
To manage vendors, service providers, contracts, and procurement.
To improve our website, communications, programs, digital tools, learning platforms, and user experience.
To protect the safety, security, rights, and legitimate interests of Kenan, our users, participants, partners, staff, and communities.
To comply with legal, regulatory, donor, audit, accounting, tax, reporting, safeguarding, and governance obligations.

7. Legal basis for using personal data

Kenan will collect, use, or disclose personal data only where there is an appropriate legal basis. Depending on the situation, this may include:

Your consent.
Performance of a contract or steps before entering into a contract.
Compliance with legal obligations.
Legitimate interests of Kenan or relevant third parties, where such interests do not override your rights.
Protection of vital interests, such as safety or emergency situations.
Public interest or official purposes, where applicable.
Other lawful bases permitted under applicable data protection laws.

Where we rely on consent, you may withdraw your consent at any time, subject to legal or contractual restrictions. Withdrawal of consent will not affect processing that was lawfully carried out before the withdrawal.

8. Cookies and website analytics

Kenan’s website may use cookies and similar technologies to support website functionality, improve user experience, understand how visitors use the website, measure content performance, and support communications.

Cookies may collect technical information such as device type, browser type, IP address, pages visited, time spent on the website, and referral sources.

You can manage or disable cookies through your browser settings. However, some website features may not function properly if cookies are disabled.

Where required, Kenan may provide a cookie notice or request cookie consent through the website.

9. Sharing and disclosure of personal data

Kenan may share personal data only when necessary and appropriate for the purposes described in this Privacy Policy. This may include sharing data with:

Kenan staff, authorized consultants, volunteers, and project teams.
Donors, partners, implementing organizations, educational institutions, community organizations, and project stakeholders.
Trainers, facilitators, mentors, evaluators, researchers, and technical experts.
Website, email, CRM, analytics, cloud storage, learning platform, survey, event management, payment, IT, and communications service providers.
Auditors, accountants, legal advisors, insurers, banks, and professional service providers.
Government agencies, regulators, courts, law enforcement, or public authorities where required by law.
Media, public communications channels, or partner platforms where you have provided consent or where publication is otherwise permitted by law.

Kenan does not sell personal data.

When we share personal data with service providers or partners, we aim to ensure that appropriate safeguards are in place and that personal data is used only for agreed and lawful purposes.

10. International transfer of personal data

Kenan works with partners, donors, service providers, and digital platforms that may be located outside Thailand. As a result, personal data may be transferred to, stored in, or accessed from other countries.

Where personal data is transferred internationally, Kenan will take reasonable steps to ensure that appropriate protections, safeguards, contractual arrangements, or other lawful transfer mechanisms are in place, as required by applicable data protection laws and purposes.

11. Data retention

Kenan retains personal data only for as long as necessary for the purposes for which it was collected, or as required by law, donor requirements, audit obligations, accounting rules, contractual obligations, safeguarding needs, dispute resolution, or legitimate organizational purposes.

Retention periods may vary depending on the type of data and the context in which it was collected. For example, event registration data, learning records, project monitoring data, consent records, financial records, donor records, employment applications, and published media materials may each have different retention periods.

When personal data is no longer needed, Kenan will delete, anonymize, archive, or securely dispose of it as appropriate.

12. Data security

Kenan takes reasonable organizational, technical, and administrative measures to protect personal data from unauthorized access, loss, misuse, alteration, disclosure, or destruction.

These measures may include access controls, secure storage, password protection, staff awareness, vendor management, data minimization, consent management, and secure disposal practices.

However, no website, online platform, email system, or digital transmission can be guaranteed to be completely secure. Users should also take care when sharing information online.

13. Your rights

Subject to applicable laws and conditions, you may have the right to:

Request access to your personal data.
Request a copy of your personal data.
Request correction of inaccurate or incomplete personal data.
Withdraw consent where processing is based on consent.
Object to certain collection, use, or disclosure of your personal data.
Request deletion, destruction, or anonymization of your personal data.
Request restriction or suspension of the use of your personal data.
Request transfer of your personal data in a machine-readable format, where applicable.
Lodge a complaint with the relevant data protection authority.

To exercise your rights, please contact Kenan using the contact details below. We may need to verify your identity before responding to your request.

In some cases, Kenan may be unable to fully comply with a request if we are required or permitted to retain or process the data under applicable law, donor obligations, contractual obligations, safeguarding requirements, legal claims, or legitimate organizational needs. If this happens, we will explain the reason where appropriate.

14. Marketing and newsletter communications

If you subscribe to Kenan’s newsletter or agree to receive updates, we may send you information about our work, events, publications, campaigns, opportunities, project updates, and partner activities.

You may unsubscribe from marketing or newsletter communications at any time by using the unsubscribe link where available or by contacting us directly.

We may still send non-marketing communications where necessary, such as registration confirmations, project updates, operational notices, legal notices, or responses to your inquiries.

15. Photos, videos, stories, and public communications

Kenan uses stories, photographs, videos, interviews, quotes, and testimonials to communicate the impact of our work, recognize partners, share learning, and inspire public engagement.

We will seek consent where required before collecting or publishing identifiable images, videos, stories, or testimonials, especially when the content involves children, young people, sensitive information, vulnerable communities, or project participants.

If you wish to withdraw consent for future use of your image, story, quote, or testimonial, please contact us. We will make reasonable efforts to stop future use where possible. However, some materials may already have been published, printed, distributed, archived, or shared by third parties before the withdrawal request.

16. Third-party websites and platforms

Kenan’s website may link to external websites, social media platforms, learning platforms, donation platforms, registration tools, video platforms, survey tools, or partner websites.

These third-party platforms have their own privacy policies and practices. Kenan is not responsible for how third parties collect, use, disclose, or protect personal data. We encourage users to review the privacy policies of any external platforms they use.

17. Changes to this Privacy Policy

Kenan may update this Privacy Policy from time to time to reflect changes in our work, website, digital tools, legal requirements, or data protection practices.

The latest version will be posted on this page with the updated date. We encourage users to review this Privacy Policy regularly.

18. Contact us

If you have questions about this Privacy Policy, wish to exercise your personal data rights, or have concerns about how Kenan handles personal data, please contact:

Kenan Foundation Asia
16th Floor, CTI Tower 191/64 Ratchadapisek Road Klongtoey, Bangkok 10110, Thailand
Email: info@kenan-asia.org
Tel: +66 (0)2 260 0380
Website: www.kenan-asia.org